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Plain Text instructions

   Plain Text instructions

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Click on one of the following link for detailed instructions on how to send messages in plain text format :

AOL        Eudora 4        Eudora 5        Netscape 
    Outlook 2000      Outlook 97      Outlook 98      Pegasus 


AOL 6.0 and AOL 7.0

Default email uses rich-text (HTML) formatting to allow different text styles, colors, and sizes. You must make some changes in order to send a plain text message. Here are three ways to accomplish this change. Option A is for changing the format of a single message, Option B is for changing the format for all future messages, and Option C is instructions for using AOL Mail on the Web.

If you use AOL Mail on the Web, you will automatically be sending plain text. No rich-text formatting is used for AOL Mail on the Web. See

For sending Plain Text email, please follow the steps below.

A. Change the text preferences to send plain text for ONLY ONE email:

1. On the AOL toolbar, click on WRITE.
2. In the dropdown menus, select Arial and 10, ensure the buttons for
Bold, Italics, and Underlined are not selected, then click on
the TEXT COLOR button.
3. Select Black, then click on OK.
4. Click on the BACKGROUND COLOR button.
5. Select White, then click on OK.
6. Type the Address, Subject, and Message as usual, then click on SEND NOW.
7. Click on OK if you receive a confirmation message.

B. Change the text preferences to send plain text for ALL email

NOTE: Following the steps below will set your e-mail text preferences to plain text for all messages you send in the future.

1. On the AOL toolbar, click on SETTINGS, then click on PREFERENCES.
2. Click on FONT, TEXT & GRAPHICS.
3. Click on RESET to restore the default settings for AOL e-mail, then
click on SAVE.
4. Click on the X to close the Preferences window.

C. Use AOL MAIL on the web to send plain text email

NOTE: You do not have to use AOL to connect to AOL Mail on the Web. You can use any Internet connection to follow the steps below.

1. In the Type Keywords or Web Addresses here box, type WWW.AOL.COM then click on GO.
2. Click on the MAIL tab.
3. Type your Screen Name and Password, then click on ENTER AOL MAIL.
4. Click on OK if you receive a Security Alert.
6. Click on YES if you receive a Security Alert.
7. Click on WRITE.
8. Type the Address, Subject, and Message as usual, then click on SEND NOW.
9. Click on OK if you receive a confirmation message.
10. Click on EXIT AOL MAIL to close the AOL.COM window.
11. Click on OK.
12. Click on the X to close the AOL Anywhere window.

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Eudora v5.0

Eudora has a "Styled Text" option, which makes messages available in HTML format within the body of a message. When posting a message to a mailing list, you can click on the button on the far right of each individual message's tool bar to "Clear Formatting." You can also set up the options to either send plain text or styled text or both.
Click on Tools: Options  and check these 3 boxes:  Show formatting toolbar - if this is on, the formatting toolbar displays by default in new message windows. If this is off, the formatting toolbar is hidden by default in new message windows. This toolbar lets you easily format text styles in new messages. Send plain text only Ask me each time - if this is on, you ar e warned when you try to send or queue a message with text styles, and you are given the option to send a plain text version, an HTML version, or both in a single message. You can have Eudora turn off MIME encoding when sending messages that contain special characters.

Eudora automatically uses quoted-printable (MIME) encoding if your mail contains special characters. Eudora also uses quoted-printable encoding for attached plain text files. If your recipients don't have MIME, then just turn off the QP button in the message icon bar when you are sending text files to those recipients.

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Outlook 2000

1 - Select "Tools" then click on "Options..."
2 - Click on "Mail Format" tab in the "Message Format" section.
3 - The pull-down menu in "Send in this message format" list offers three choices: Plain Text, Microsoft Rich Text, and HTML. Select Plain Text. NOTE: there is a "Send e-mail using plain text only" checkbox on the properties sheet of an address book entry, but it doesn't do anything if you have the HTML mail format selected here.
4 - Make sure the check box is unchecked (empty) in front of "Use Microsoft Word
to edit e-mail messages". NOTE: Outlook Help states that you can switch message formats after starting an email message, but this doesn't work if you use Word as your email editor, only if you use the internal Outlook mail editor (and then only switch between plain text and HTML formats).
5 - Click OK

If you want to override the default for any individual message, click on "Format" within the message and choose the desired format. Outlook 2000 lets you select the email format for a mail message on-the-fly. You can start a new message in a different format than the standard one by selecting New Mail Message Using from the Actions menu (you can select stationery from this menu too). Outlook doesn't have any way to select the mail format to use when sending mail to a particular recipient when you use the drop-down list on a contact item or an address list entry.

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Netscape Communicator 4.0x, 4.4x4.5, 4.6, 4.7 6.0

1 - Netscape Communicator 4 has the default configuration set to send HTML formatted mail.
2 - Select "Edit", then click on "Preferences..."
3 - Click on the plus sign "+" before "Mail & Newsgroups"
4 - Click on "Messages" in left pane. In the "Forward and Replying to Messages", change the "By default, forward messages:" to Inline.
5 - In the "Send messages that use 8-bit characters", click on "As is".
6 - Click on "Formatting" in left pane. In the section "Message formatting", Click on "Use the plain text editor to compose messages"
7 - In the section "When sending HTML mail messages...", click on "Ask me what to do..."
8 - Click on "OK".
9 - Netscape Messenger can also be configured to send Address Book Cards (also referred to as vCards) with your email. These are attachments, which show up as strings of unreadable code on our mailing list. To turn these off: Select "Edit" then click on "Preferences..."
10 - Click on the plus sign "+" before "Mail & Newsgroups"
11 - Click on "Identity" in the left pane, Uncheck the check box that says "Attach my personal card..."
12 - Click on "OK"

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Microsoft Outlook 97  & Outlook Express

1 - Select "Tools" then click on "Options..."
2 - Click on "Internet Email" tab
3 - Click the circle next to "MIME" and not "UUENCODE" Uncheck the check box "Allow 8-bit characters in headers"
4 - Check the "Line wrap" box and set to 80 or less.
5- Make sure to use "US ASCII" character set
6 - Click "OK"

If you are using your Outlook 97 address book to send messages to the mail list, make certain you do not have Rich Text Format selected for that address book entry: Open the "Personal Address Book" Double Click on the recipients name Uncheck the check box " Always send to this recipient in Windows Messaging Rich Text Format" Close Options window

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Microsoft Outlook 98/2000/V.6.0 & Outlook Express

1 - Select "Tools" then click on "Options..."
2 - Click on "Mail Format" tab in "Mail Formatting" area
3 - Select "Plain Text" from the drop-down box.
4 - Click on "Settings..." button, select "MIME"
5 - In the drop down box "Encode text using:", select "none"
6 - Click "OK"

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Pegasus Mail

1 - Select "Tools" then click on "Options..."
2 - Click on "Sending Mail" tab
3 - In "When sending messages containing rich (formatted) text" section, Check the radio button "Always remove formatting."
4 - In "Advanced settings" section, uncheck all four options
5 - Make sure "Allow 8-bit MIME message is unchecked"
6 - Advanced check, make sure you DON'T add "information" section to multi-part message. Click on "OK"

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MSN Webmail

 1 - Launch MSN (the butterfly) when you are connected.
 2 - Minimize MSN and click on Internet Explorer (Standard with Windows) and go to
 3 - Click on Hotmail
 4 - It will ask you to sign in, use your log in ""j"" and your password.
 5 - Once you are signed you will have your home page without the heavy graphics.
 6 - Click tab Compose
 7 - You will see a drop down window called tools and when you scroll down, click on "Rich-Text Editor Off". This will turn off the fonts and spell check and the graphics.  Write your message and send the normal way. Since you are accessing your account you can read and reply to messages from there. You do not have to bounce back and forth.

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